Constitution

BRITISH SOCIETY OF DENTAL AND MAXILLOFACIAL RADIOLOGY

Article 1 – Name
The name of the Society is The British Society of Dental and Maxillofacial Radiology (BSDMFR), hereafter to be referred to as “the Society”.

Article 2 – Objects
The objects of this Society are:

  1. The advancement of the education of the public by the promotion of the study of dental and maxillofacial radiology.
  2. To promote the study of radiographic technique.
  3. To encourage and support high standards of undergraduate and postgraduate education in dental and maxillofacial radiology in the UK.
  4. To facilitate the production of an undergraduate curriculum in dental and maxillofacial radiology.
  5. To provide advice on issues involving dental and maxillofacial radiology.
  6. To provide regular educational and scientific meetings for continued professional development.
  7. To support members of the Society and those with an interest in dental and maxillofacial radiology to attend international educational and scientific meetings.
  8. To provide a peer review scheme for specialists in dental and maxillofacial radiology.
  9. In furtherance of the said objectives the Society shall have power to carry out or to assist in the carrying out of research in dental and maxillofacial radiology and to disseminate the useful results thereof.

Article 3 – Membership
Section 1 
Membership of the Society shall consist of Ordinary, Honorary, Life and Associate members.

Section 2
Ordinary membership: Any dentist, medical practitioner, radiographer, dental care professional qualified to undertake dental radiography or health physicists, engineers and other health care professionals with a special interest in dental and maxillofacial radiology will be eligible to apply for Ordinary memberships

Section 3 
Honorary membership may be conferred upon any person who has shown great support of the objectives of the Society or who has made a special contribution to the advancement of dental and maxillofacial radiology. They can be proposed by any member of the Society to Council for consideration and, if deemed suitable, ratified at the Annual General Meeting.

Section 4 
Life membership may be conferred upon a member who has made a significant contribution to the Society and who has retired from practice and would be granted through the recommendation of Council with ratification at the Annual General Meeting.

Section 5 
Those eligible for Associate membership are undergraduate students of dentistry, medicine, radiography, medical physics or other health care professions; dental care professionals not qualified to undertake dental radiography and representatives of companies associated with dental radiographic imaging.

Section 6 
Only Ordinary, Honorary and Life members may vote and hold office in the Society.

Article 4 – Officers
The Officers of this Society shall be:

President
President Elect
Secretary
Treasurer

Article 5 – Council
Section 1 
The Council of the Society shall consist of the duly elected Officers, six elected Councillors, the Immediate Past President and a specialty training grade member, elected from within this group of members of the Society.

Section 2 
The Council may co-opt members to fill casual vacancies that may occur between Annual General Meetings. Members may also be co-opted onto the Council, at its discretion, for specific purposes provided that the number of co-opted members shall not exceed one third of the total membership of Council at the time of co-option. Members who have been co-opted onto Council will be entitled to vote.

Section3 
Council may invite members to attend Council meetings for specific purposes. These members are not entitled to vote on Council business.

Section4 
The Council may appoint such standing committees, ad hoc committees and small working groups as may be required and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such groups shall be reported to the Council as soon as possible.

Section5 
The number of members co-opted by Council to standing committees, ad-hoc committees and small working groups shall not exceed one third of the membership of that group at the time of co-option.

Article 6 – Meetings
Section 1
The Annual General Meeting shall be held once each year. The exact time and place shall be designated by the Council at least two months in advance and notice given to the Society’s members.

Section 2 
Special Meetings may be called:
i By the President.
ii At the request, in writing, of at least 10% of the voting members.
iii By the majority vote of the Council.

Section 3
The Society will organise educational or scientific meetings at a minimum of one meeting per year.

Article 7 – Quorum
Section 1 
One fifth of the voting membership of the Society shall constitute a quorum at a duly convened Annual General Meeting or a Special Meeting.

Section 2 
Five members of the Council shall constitute a quorum for Council Meetings.

Article 8 – Transactions
The Council may authorise the publications of the transactions of the Society.

Article 9 – Amendments
Section 1 
The Council may authorise the publication of the transactions of the Society. A Newsletter should be published and distributed to all members of the Society every twelve months. It should be edited by the President Elect. Each Newsletter should contain a message from the President, short items of special interest to members of the Society and contain information on future meetings.

Section 2 
Bye-Laws of the Society may be adopted or repealed at the Annual General Meeting of the Society by a two-thirds majority vote of Ordinary, Honorary and Life members present and voting, provided a copy of such proposed amendment shall have been sent to each member at least one month prior to such meeting.

Article 10 – Dissolution of the Society
The Society may be dissolved by a Resolution passed by a two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days notice shall have been given to members. Such resolution may give instructions for the disposal of any assets held by or in the name of the Society, provided that if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the Society. They shall be given or transferred to such other charitable Institution or Institutions having objects similar to some or all of the objects of the Society, as the Society may determine and if and in so far as effect cannot be given to this provision then to some other charitable purpose.

BYE-LAWS

Article 1 – Membership
Section 1 
All applications or nominations for Ordinary or Associate membership shall be made to the Secretary in writing on a prescribed form.

Section 2 
Applications or nominations for membership shall be referred by the Secretary to the Council for consideration and election if approved.

Section 3
Honorary membership may be conferred upon any person who has shown great support of the objectives of the Society or who has made a special contribution to the advancement of dental and maxillofacial radiology. This will follow consideration by Council and ratification at the Annual General Meeting. No membership fee will be levied.

Section 4 
An Ordinary member may become a Life member by nomination from the Council of the Society and ratification at the AGM. No membership fee will be levied.

Article 2 – Finance
Section 1 
Sources of Funds:
1. Annual subscription fees from Ordinary and Associate members.
2. Donations.
3. Sponsorship of meetings from companies.

Section 2 
The annual subscription shall be decided by the Annual General Meeting. Council will recommend to the Annual General Meeting a level of subscription to ensure the continued viability of the Society. Associate members will pay a reduced subscription rate.

Section 3 
The annual subscription shall be payable on election to the Society and thereafter annually on 1st February. If the member joins halfway through the year then half the annual subscription will be payable in that first year.

Section 4 
The financial year shall be the calendar year 1st January to 31st December.

Article 3 – Election of Officers
Section 1 
All Officers shall be elected, by ballot if necessary, at an Annual General Meeting of the Society. Those holding office shall be eligible for re-election with consideration being taken for the continuity of the Society’s business. The normal tenure of the Office of President shall be two years. Nominations for all office bearers can be made in writing to the Secretary or President by any member with voting rights for consideration at the Council meeting prior to the AGM. Council can recommend nominations to the Annual General Meeting and further nominations can be taken at the meeting if they are proposed and seconded by two voting members of the Society.

Section 2 
Vacancies for Officers occurring between Annual General Meetings shall be filled by the Council for the unexpired term of that office.

Article 4 – Council
Section 1
The Council shall consist of the duly elected Officers, the Immediate Past President (ex-officio); six members elected at an Annual General Meeting and a specialty training grade representative.

Section 2 
The Council shall be approved by the AGM. An elected member of Council is normally elected for a three year term but can serve for a maximum period of six consecutive years, after which two years must lapse before being eligible for re-election. Members willing to be elected onto Council must be proposed and seconded by two voting members of the Society.

Section 3 
Five members of the Council shall constitute a quorum for the transaction of business.

Section 4 
The Council shall conduct the business of the Society between meetings. It shall appropriate such funds as are allocated to various committees or for special purposes. It shall appoint such committees as are provided for in the Constitution and/or Bye-Laws of the Society. It shall render a report of its actions and a financial statement to the Annual General Meeting of the Society for approval. It shall perform such other duties as provided for in the Constitution and Bye-Laws.

Article 5 – Duties of Officers
Section 1
1. It is the duty of the President to preside at all meetings of the Society, present an annual address and perform such duties as are customary to their office. 
2. The President is responsible for ensuring the objectives of the Society are met.

Section 2 
1. The President Elect shall assume the duties of the President in their absence.
2. The President Elect is responsible for the production and distribution of the Society’s newsletter.

Section3 
The Secretary works with and assists the President to ensure the objectives of the Society are met.
2. It is the duty of the Secretary:

  • To keep a record of the transactions of the Society and of the Council; to attend to all correspondence; keep all official letters received with a copy of the replies.
  • To send notice to all members of the time and place of the meetings.
  • To notify Officers, committees, applicants for membership and others of their election or appointment.
  • To keep an accurate list of members, together with their addresses and other contact details.
  • To present a report at the Annual General Meeting.

Section 4
It is the duty of the Treasurer:

  • To collect all monies due to the Society from its members and other sources.
  • To ensure that all monies belonging to the Society are in named accounts of the Society.
  • To submit and present annual audited accounts at the Annual General Meeting.
  • To submit annual accounts to the Charity Commission.
  • To ensure that cheques are signed by not less than two designated members of the Society.

Section 5 
1. Two auditors should be appointed by Council from the membership of the Society for a three year period in the first instance.
2 The auditors shall inspect the financial statements and accounts on an annual basis and attest to their accuracy.

Article 6 – Acceptance of Membership
When applying for membership all prospective members shall be required to abide by the Constitution and Bye-Laws of the Society and be bound by its rules and regulations, if elected to membership. A copy of this Constitution and Bye-Laws is available on the Society’s website www.BSDMFR.org.uk

Amended September 2010